Multi-Factor Authentication
Multi-Factor Authentication (MFA) is a security process that requires users to provide two or more verification factors to gain access to a resource, such as an application, online account, or VPN. This added layer of security ensures that even if one factor, like a password, is compromised, the account remains protected by additional verification steps, such as a code sent to a mobile device or a fingerprint scan.
Download the app:
https://www.microsoft.com/en-us/security/mobile-authenticator-app
If you get a new phone, you will need to back up your authenticator accounts prior to switching over to the new device:
Section 1: What is Microsoft 365?
In the fast-paced digital age, staying productive and connected is more important than ever. Whether you’re working from home, collaborating with colleagues around the world, or simply trying to keep your personal life organized, having the right tools at your disposal can make all the difference. Enter Microsoft 365—a comprehensive suite of applications and services designed to help you achieve more. But what exactly is Microsoft 365, and why should you care? Let’s dive in and find out.
Microsoft 365 is a subscription-based service that provides access to a range of productivity tools and cloud-based services. Unlike the traditional Microsoft Office suite, which required a one-time purchase and installation on a single device, Microsoft 365 offers a more flexible and dynamic approach. With a Microsoft 365 subscription, you get access to the latest versions of popular applications like Word, Excel, PowerPoint, and Outlook, along with a host of additional features designed to enhance productivity and collaboration.
A most used feature of 365 is the email application: Outlook. Here’s a quick how-to for setting up your email signature.
Outlook: An email and calendar application that helps users manage their communications and schedules.
From the desktop:
In the search bar, type ‘Signature’. Copy and Paste from an example and change it to your information. Click ‘Ok’.
From the web:
Click the gear in the top right corner. In the search bar, type ‘signature’. Copy and Paste from an example and change it to your information.
*You do not have to do it in both places. It’s just user preference.
Upload a picture!
Put a picture in your Office 365 profile, which will filter into all the Office apps. This will help everyone to easily identify you and recognize that you are communicating from your school account. Follow the instructions below and see the attached pictures for reference and let me know if you have questions.
Sign into Microsoft 365.
Click on your initials icon in the top right corner.
Click on the the larger initials icon and change your photo.
*There is a similar process for Schoology which is especially helpful if you are switching between a parent and teacher account!
In Schoology, click on your profile, click on the image, and select a new one from the stock photos or your files.
Section 2: Key Features of Microsoft 365
Popular Applications
Microsoft 365 includes a suite of well-known applications that have become staples in both professional and personal settings:
- Word: A powerful word processing application used for creating, formatting, and editing documents.
- Excel: A versatile spreadsheet tool that allows users to organize, analyze, and visualize data.
- PowerPoint: A presentation software used to create and deliver engaging slideshows.
- Outlook: An email and calendar application that helps users manage their communications and schedules.
- Stream: Screen recording/Videos (15 minute max)
- Forms: Surveys, Quizzes, Data Collection
Cloud-Based Services
In addition to these core applications, Microsoft 365 offers a range of cloud-based services that enhance its functionality:
- OneDrive: A cloud storage service that allows users to store, sync, and share files across devices. With OneDrive, you can access your documents, photos, and other files from anywhere, ensuring that you always have what you need at your fingertips.
- SharePoint: A collaborative platform that enables teams to create, manage, and share content. SharePoint is particularly useful for businesses, as it provides tools for document management, workflow automation, and intranet creation.
Collaborative Tools
Microsoft 365 also includes several tools designed to facilitate collaboration and teamwork:
- Teams: A communication and collaboration platform that combines chat, video conferencing, file sharing, and app integration. Teams is ideal for remote work and virtual meetings, allowing users to stay connected and productive no matter where they are.
- Planner: A task management tool that helps teams plan, organize, and track their work. With Planner, users can create tasks, assign them to team members, set due dates, and monitor progress, ensuring that projects stay on track and deadlines are met.
Section 3: Benefits of Using Microsoft 365
Microsoft 365 offers a range of benefits that make it an attractive choice for individuals and organizations alike:
Increased Productivity and Collaboration
With its suite of powerful applications and collaborative tools, Microsoft 365 helps users work more efficiently and effectively. Whether you’re drafting a document, analyzing data, creating a presentation, or coordinating with team members, Microsoft 365 provides the tools you need to get the job done.
Accessibility from Anywhere
One of the standout features of Microsoft 365 is its cloud-based nature, which allows you to access your files and applications from any device with an internet connection. This means you can work from your desktop at the office, your laptop at home, or even your smartphone while on the go. This flexibility is especially valuable in today’s increasingly mobile and remote work environments.
Regular Updates and New Features
Microsoft 365 operates on a subscription model, which means that users automatically receive the latest updates and features as they become available. This ensures that you always have access to the most current tools and capabilities, without the need to purchase new versions of the software. Additionally, Microsoft frequently introduces new features and improvements based on user feedback, further enhancing the value of the service.
Conclusion
Microsoft 365 is a powerful, versatile suite of applications and services designed to enhance productivity and collaboration. With its wide range of features, cloud-based accessibility, and regular updates, it’s no wonder that millions of individuals and businesses around the world rely on Microsoft 365 to get things done. Whether you’re looking to streamline your work processes, stay connected with colleagues, or simply keep your personal life organized, Microsoft 365 has the tools you need to succeed. So why not give it a try? Explore the various subscription plans and start a free trial today to experience the benefits of Microsoft 365 for yourself.
*Note: Microsoft has desktop and online applications. Students can only use the web versions on Chromebooks.
To learn more about Microsoft applications, take any fun course through the Microsoft Learn Educator Center: